NOTICE OF WHITE EAGLE CLUB
SPECIAL GENERAL MEETING & ANNUAL GENERAL MEETING
7 DECEMBER 2025 AT 2:00PM
AT THE CLUB
Special General Meeting (SGM)
The Special General Meeting will introduce a resolution to pass amendments to the Club’s Rules. The amendments aim to align the Club’s Rules with current legal standards and regulations (the ACT ‘model rules’ for incorporated associations).
The proposed new Rules (2025) are available on the Club’s website at www.whiteeagleclub.act@gmail.com">www.whiteeagleclub.act@gmail.com.
Annual General Meeting (AGM)
The AGM will follow immediately after the SGM.
President's Request
Club President Eva Buchaniec encourages all financial members eligible to vote to attend both the Special General Meeting and the Annual General Meeting that follows.
At the SGM the proposed changes to the Club’s Rules mark an important step in ensuring the Club’s constitution remains dynamic, equitable, and effective in governing its operations.
The AGM that follows provides an opportunity for the Club to engage with members and to report on Club activities and financial performance. The election of Office Bearers and Committee members will be a key outcome.
Proposed amendment to the
White Eagle Club’ Rules
Governance Structure
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Clarifying Executive Committees approval of expenditure subject to restriction imposed by an Annual General Meeting.
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Revising provisions concerning renumeration paid to Executive Committee members for travel allowance and out-of-pocket expenses.
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Enhancing the Executive Committee’s authority to make Club donations to organizations and individuals.
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New provision requiring Executive Committee members to disclose conflicts of interest
Membership Rules
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Providing clearer guidelines on membership applications.
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Revising Ordinary Membership nomination process to ensure integrity.
Meeting Notification Processes
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Introduction of electronic notification of Annual & Special General meetings.
Dispute Resolution
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Aligning procedures in line with ‘model rules’ to ensure disputes handled impartially.
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Providing detailed timelines for resolving conflicts.
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Revising appeal procedures
Financial Operations & Funds Management
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Full implementation of online business banking procedures.
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Executive Committee approval to invest surplus funds.
Winding Up and Surplus Property
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Establishing new quorum limits for winding up the Club
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Clarifying procedures for winding up the Club, including establishment of a Sub-Committee vested with responsibility for all matters related to the winding up.
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Providing detailed guidance on the disbursement of surplus property.
What's on at 'The Polo'
There's always plenty going on at the Polo. Here's a feed from our Facebook sharing upcoming events and posts.
Looking for a fun social night out with like-minded singles,
30 and over, to meet and interact?
Come to the POLO and enjoy warm hospitality and the welcoming vibe of Canberra’s Polish White Eagle Club for a relaxed, friendly, and fun-filled evening in a comfortable inclusive venue that celebrates culture, connection, and community.
This event is designed especially for singles 30 and over who are looking to socialise, share a story, or discover that connection or spark that might lead to something more?
Come as you are - whether you're newly single, have been SOLO for a while, or are just looking to expand your social circle with open-minded people in your age group, this night is all about creating a vibe and space for fun and possibility, without pressure or pretense.
Whether you are seeking a fun social night out, friendship, connection, or are open to seeing where meeting new people might lead – this event is for you.!!
More information at https//events.humanitix.com/solo-at-the-polo
Witamy (welcome) to the Polish White Eagle Club in the heart of Canberra, the nation’s capital.
We’re a social club that has served the local community (Polish and non-Polish) with delicious food & beverage, live music, theatre & dance for more than half a century.
We are 100% pokie-free and proud to be the first club in Canberra to remove gambling from our premises. Culture has filled the void with a vibrant and growing network of community and recreational groups in the ACT using our facilities.
Our building - Nicholas Copernicus House - was designed by world-renowned by the late architect Dr Enrico Taglietti and built by the Polish community. It was formally opened in February 1973 by Cardinal Karol Wojtyla (who later became Pope John Paul II) during a visit to Australia. It’s been in continuous operation since.
Visit us today at 38 David St TURNER and enjoy our old world hospitality: modern Polish cuisine, craft beers from Poland and the Baltic States as well as the best selection in Canberra, of vodkas from the 'old country' and nations of the 'vodka belt'.
We’re open Wednesday through to Saturday from 5.00pm, with dinner service from 6.00pm. Private functions or events are by appointment.
Zapraszamy! (We invite you!)